At Sayler’s Consulting, we respect the confidential nature of the personal information that we have gathered, both from applicants and the employers we serve

For Candidates:
If you are using our services to obtain employment, you can be assured that we will not collect personal information other than that required to assist you in finding employment. Your personal information will be collected, used and disclosed by Sayler’s Consulting in accordance with our privacy policy described below.

For Employers:
If you are using our services for recruitment or any other human resources function, you can be assured that the information that is gathered will be used only for the service you have requested. Information will not collected that is not required for the role that we have been hired for. Your company information will be collected, used and disclosed by Sayler’s Consulting in accordance with our privacy policy described below.

Information Collected

For Candidates:
The personal information we collect from you is as follows:

• the resume you submit to us
• the information regarding the references you provide us with
• skill testing results
• our interview notes

In addition, your file may contain reference letters and educational records if you have submitted them to us. Information may be in the form of hard copies or computer files.

Our recruitment stall will use your information in the process of assisting you to find employment as follows:

• to understand your qualifications, needs and employment related preferences
• to narrow job opportunities to those that give you job satisfaction

For Employers:
The company information we collect from you is as follows:

• company identification and account information
• job descriptions
• wage information
• employment information

Our staff will use your information in the process of providing human resources advice and services.

Disclosure of Information

For Candidates:
Your information is disclosed only to our clients who are filling positions for which you are qualified for and/or have expressed an interest in. This is done via the email or by fax. Our computer system is protected by a firewall and our fax covering sheet incorporates a confidentiality statement. We do not disclose, trade or sell your information to any other parties.

For Employers:
You information is only disclosed when being use for its’ intended purpose. Our computer system is protected by a firewall and any paper documents are stored in locked filing cabinets with access given only to authorized Sayler’s Consulting employees. Our people are committed and our systems are designed to protect your privacy and confidentiality. We do not disclose, trade or sell your information to any other parties.

Consent to Disclosure

For Candidates:
At the time you register with our agency, we obtain a signed authorization to collect, use and disclose your personal information for the purpose of assisting you to secure employment. You may choose to have us contact you for your verbal approval each time we disclose your information to prospective employers. If your information was collected by us prior to December 31, 2003, we imply your consent if we are using or disclosing the information for the purposes of assisting you to obtain employment.

For Employers:
At the time you register with our agency, we obtain a signed authorization to collect, use and disclose your company information for the purpose of securing applicants and any required human resource function. The authorization that is signed is specific to the service requested and outlines the information used/required.

Retention and Disposal of Information

For Candidates:
Your information is retained at Sayler’s Consulting for a minimum of five years. At the end of 5 years, hard copies of your file will be shredded upon your request. Please note as new resumes replace old resumes, we shred the old resumes. As well, the most up to date emailed resume is kept on our electronic database. After 5 years, the emailed resume stored on our electronic database will be deleted upon your request.

For Employers:
Your information is retained at Sayler’s Consulting for as long as your company is requiring our services. Information will be discarded and shredded upon employer request.

Security

Our staff procedures are intended to ensure that your personal information is secure. For example:

• hard files are retained in locked filing cabinets in offices that are locked when authorized personnel are not in attendance.
• electronic files are protected by passwords controlled by authorized personnel and use of a firewall to prevent access from outside sources.
• staff members are trained in issues of privacy and security and ensure that confidentiality is maintained with respect to every applicant registered with Sayler’s Consulting.

Access

At any time, you may make a written request for access to your file of personal information. Upon payment of an administrative fee of $25.00, we will provide you with a copy of the personal information we have on file.

You may contact our Privacy Officer at (780) 414 – 0990 with your specific request.